One of the most common mistakes we see is couples who book their venue early but leave the "extras" — photo booth, effects, digital invitations — until the last minute, only to discover their preferred suppliers are already booked on their date. Here's a realistic timeline for a wedding in Cyprus.
9-12 months before
- Book your venue and date
- Start your guest list
- Book your photographer/videographer — these get booked first on popular dates (summer, September)
6-9 months before
This is the moment to book the experience services: photo booth, cold spark effects, low fog, audio guest book. Summer dates (June-September) fill up fast — many couples leave this part for last, thinking it's "just equipment", but the best crews get booked months in advance.
Why now, not later
Unlike your venue, photo booth and effects providers often cover multiple events on the same day at different times. A popular summer Saturday can already have equipment booked out 2-3 months ahead.
4-6 months before
- Send a "save the date" digital invitation to your guests
- Book your hair and makeup stylist
- Arrange a menu tasting with your caterer
2-3 months before
- Send the official digital invitation with RSVP
- Confirm final details with every supplier (times, location, special requirements)
- Finalize the first-dance song list
1 month before
Final guest count for catering, a final day-of schedule to every supplier, and one last check-in with your photo booth/effects team to confirm arrival time and set-up spot at the venue.
Wedding week
Breathe. If you followed this timeline, all that's left is to enjoy your day — your team has everything covered.
The venue books the space. The experiences (photo booth, effects, guest book) book the memories. Both need the same amount of planning.
Want to see what fits your wedding? Build your package in the Event Creator or see all our services with prices on the Services page.
Frequently asked questions
When should I book the venue and photographer?
9-12 months before the wedding. The venue and the photographer/videographer book up first for popular dates, especially summer Saturdays (June-September).
When should I book a photo booth, cold sparks and audio guest book?
6-9 months before. Experience services fill up fast on summer dates — many couples leave them to the last minute thinking they are "just equipment".
When do I send the save the date and the official invitation?
The digital save the date 4-6 months before, and the official digital invitation with RSVP 2-3 months before.
Why not leave everything until the end?
Photo booth and effects suppliers take multiple events on the same day, and a popular Saturday date can be booked 2-3 months ahead. The venue books the space; the experiences book the memories.
